Knowledgebase

• Creating an attractive email signature is crucial whether you're representing a company or showcasing your brand.
• A professional signature helps readers easily reach out to you, reflects your personality, and portrays a friendly and polite image.
• So, let's dive into creating the best HTML signature for your webmail email account, complete with your logo or headshot!

Section A - Creating Your Email Signature

1. Start creating your signature:

• To create your email signature, we recommend mysignature.io - a powerful tool that allows individuals and businesses to create professional email signatures that leave a lasting impression.

• Head over to the MySignature online generator available at https://mysignature.io/ and kick off the signature creation process by clicking the "Create Signature" button.
  
  

2. Select your ideal template:

• Browse through a variety of pre-designed templates that match your brand voice perfectly.
• You can choose a template category from the drop-down menu or start from scratch. Consider which format suits your needs best.
  
  

3. Fill in your personal information:

• Enter essential contact details such as your position, official name, addresses, and phone numbers.
  
  
  
  
  

4. Add social media icons:

• Navigate to the "Social" tab and select the social media platforms you use frequently.
• Customize each social media link by updating the URL.

5. Customize your signature design:

• Move on to design customization to ensure your signature aligns with your brand identity.
• Choose layout options, and adjust font size, color, and background.
• The free editor offers basic HTML footer templates, while the premium editor provides access to a wider range of signature templates and advanced design tools. However, the free editor should suffice.
  
  

6. Save your signature:

• Once you've finished customizing, save your changes by clicking the "Save Signature" button.
  
  

7. Copy your signature:

• If everything looks good, either click "Copy to Clipboard" or select and copy the HTML code of your signature.
• It's that simple! You don't need to be a coding expert to manage this essential task when you have professional services like MySignature at your disposal.
  
  

Section B - Installing Your Email Signature

Now that you've crafted your stunning email signature, let's tackle the next step: installing it in your webmail-based email account. Follow these simple steps:

1. Login and Choose/Create Your Identity

• Go to the login page of your webmail. Typically, this is something like yourdomain.com/webmail.
  - Log in using your full email address (e.g., [email protected]) and your email password (remember, passwords are case-sensitive).
  
  
  
  
  
  - After logging in, locate the "Settings" option in the bottom left-hand corner.
  - From the menu on the left, choose "Identities".
  
  
  
  
  
  - Select the relevant identity from the list or create a new one by clicking the "+" or "Add Identity" button, usually found at the bottom or top of the list.
  - You’ll have the option to edit a few options in this area. Let's briefly talk about those:
  
  
• Display Name is the name other people will see when they receive an email from you.
• Email should be your email address. It is advised not to change this text.
• Organization is an optional field that you can use if you work for a business and want to include their name.
• Reply-To is an optional field you can use if you want replies to email messages sent from this account to go somewhere else.
• BCC is a useful option if you have an assistant or archive email and want to Blind Carbon Copy a message to that account each time you send an email from this account.
• Set default should be enabled if this is the default signature you want to use.
  
  
  - Next. See the "Signature" text box below? This is where you'll paste the signature you created earlier.

2. Paste Your Copied Signature:

- Remember the HTML code you copied to your clipboard?
- In the "Signature" text box, right-click and select "Paste" or use the keyboard shortcut (Ctrl + V on Windows, Command + V on Mac) to paste your signature.
- Ensure that the entire signature, including any HTML code, is pasted correctly.
- If necessary, make any final adjustments to the formatting or layout of your signature within the webmail settings.

3. Save Your Changes:

- Once you've pasted your signature and made any desired adjustments, click the "Save" or "Update" button to save your changes.
- We hope you find this Knowledgebase article helpful! You’ll find our website designs to be just as good!